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Inserting Data Items Into Text Blocks


Terms which are repeated throughout your sales quote, such as your company name, the customers name, the sales quote titale and sub-title, etc. need not be manually typed throughout your sales quote. Instead you can use a Data Item and QuoteCloud will replace the associated information when the sales quote is generated, this mechanism is also sometimes known as a macro.

QuoteCloud has a set of system Data Items as follows:

 

Sales Consultant Information

  • ${consultantEmail!} - Sales consultant email address
  • ${consultantName!} - Sales consultant first name
  • ${consultantSurname!} - Sales consultant last name 
  • ${consultantFullname!} - Sales consultant full name (first name + last name)
  • ${consultantPhone!} - Sales consultant phone number
  • ${consultantCompanyName} - Sales consultant company name
  • ${consultantTeamName} - Sales Consultant's Sales Team name

Customer Information

  • ${companyName!} - Customer company name
  • ${contactEmail!} - customer contact email address
  • ${contactName!} - Customer contant first name
  • ${contactLastName!} - Customer contact last name
  • ${contactAddress!} - Customer contact address
  • ${contactPhone} - Customer contact phone number

Sales Quote Information

  • ${proposalId} - Sales Proposal/Quote Identification reference number.
  • ${proposalTitle!} - Sales Quote Title
  • ${proposalExtra!} - Sales Quote Sub-title (extra information) 
  • ${proposalCost} - Total Cost of Sales Quote
  • ${proposalCreate} - Sales Quote Created Date
  • ${proposalStatus} - Sales Quote Status

 

You also have access to custom Data Items as follows, these can be defined to contain any data you require,

  • ${attr_customfield1!}
  • ${attr_customfield2!}
  • ${attr_customfield3!}
  • ${attr_customfield4!}
  • ${attr_customfield5!}
  • ${attr_customfield6!}
  • ${attr_customfield7!}
  • ${attr_customfield8!}
  • ${attr_customfield9!}
  • ${attr_customfield10!}

If you have not set-up any custom "user defined" fields yet - you can learn more about how to do this in the subject How do I Create Custom Fields

If you come across any text which starts with a $ and surrounded by curly brace - for example $ {companyName} - you now know you are dealing with a Data Item, in this instance referring to the Company Name.

When the sales quote is generated (web and PDF versions) all Data Items are replaced with their proper respective values. This is particularly handy when it comes to updating your sales quote as you only need to make a change in one place, it also means templates can be dynamic and adjust to the specific sales quote input values.

You can manually type in the Data Item name but an easier alternative is to use the drop-down list in the editor toolbar menu, in the menu option called "Data Items".

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